We are hiring!
The Cedar Rapids Museum of Art is seeking a fulltime Facilities Manager to oversee the museum building and the nearby Grant Wood Studio, as well as the grounds for both. The Facilities Manager is responsible for overseeing the maintenance, safety, and security of the museum's facilities and grounds. This role involves overseeing contractors and vendors to ensure the museum's facilities are well-maintained and meet operational needs. Three to five years’ experience in plant management desired. For a detailed description of responsibilities, visit www.crma.org for more information.
Review of applications will begin immediately. To apply, submit letter of interest, resume, and list of references to: Sean Ulmer, Director, CRMA, 410 Third Avenue SE, Cedar Rapids IA 52401. E-mail applications accepted at sulmer@crma.org.
FACILITIES MANAGER
Reports to:
Director of Operations
Status:
Full-time, hourly; annual reviews.
Wage range: $20-$25/hour
General Description:
Responsible for supervising housekeeping and outside contractor personnel. Responsible for maintaining the grounds and multiple components of the museum physical plant, including one historic building, to provide a safe, secure, and stable environment for their protection and that of the public, staff, visitors, and volunteers. Oversees safety and security procedures for all staff, volunteers, and visitors.
Job Responsibilities:
- Maintain and monitor all facility systems and equipment daily, responding to and resolving problems where and when appropriate.
- Identify and develop a plan for maintenance, repair and annual upkeep.
- Develop goals for planning and prioritizing large-scale maintenance and repair efforts.
- Maintain exterior landscaping, including weed control, mulching, watering, and spring/fall clean up of all planting beds. Coordinate spring plant donations with Noelridge Greenhouse and spring planting schedule with the Cedar Rapids Garden Club. Water interior Quarton Atrium plantings weekly and oversee monthly maintenance of those plants with Pierson’s Flower Shop and Greenhouses.
- Working in partnership with the Director of Operations, Curator, and Executive Director to prepare for emergencies through risk management planning, coordinate safety training for all staff to include fire safety, fire extinguisher, and evacuation procedures. Serve as a member of the Emergency Response Team.
- Manage annual department budget, keeping records of expenditures, repairs and maintenance on all buildings and properties.
- Manage vendor contracts for all facility systems, HVAC, boilers, compressors, fire alarm, timed control systems, fire suppression system, elevators, security systems, etc. Maintain preventative maintenance schedules, work forms, and bids for services. Request bids, proposals, and information for all facility repairs and present cost proposals for approval to the Director of Operations, Executive Director, and the Building Committee of the Board of Trustees as necessary. Schedule approved repairs, oversee work completed, and record all repairs in maintenance repair logs. Strong procurement and negotiation skills. Prepare and maintain an emergency list of vendors to be contacted in the event of specific building emergencies.
- Manage vendor service contracts and schedules for janitorial; services, snow removal, landscape care, waste disposal, plant care, etc. Prepare and provide written instructions for cleaning the facility to janitorial personnel. Order janitorial supplies.
- Knowledge of security practices, systems, and procedures. Maintain the security systems ensuring that they are in proper working order. Responsible for regular security updates of both software and hardware to keep the security system working properly. Set and reset alarms as needed. Respond to alarm calls during the day and outside regular museum hours. Prepare and maintain Emergency Call Lists and provide those to the security monitoring company, security services, police, fire department, and other service contract personnel. Prepare and provide written procedures for contract guard services, including facility opening/closing instructions, facility monitoring, emergency procedures, etc. Communicate regularly with the guard on duty. Maintain hand-held radios used by security and staff. Maintain the security of all facility access cards and keys. Issue access cards and keys to designated staff and maintain the log of all keys issued and returned, conducting a regular annual inspection.
- Protect and maintain original architectural blueprints of the facility, storing them properly, and providing copies of sections to vendors as needed.
- Maintain catalogue and inventory of facility paint colors, light bulbs, and other facility supplies.
- Maintain log of purchases and warranty information on products, services, and supplies.
- In coordination with the Registrar and Curator, track and record temperature and humidity levels in the galleries and adjust the mechanicals as may be necessary to maintain proper levels.
- Assist the Curatorial department by lighting the new installations and exhibitions.
- Setup and take down for facility rentals, programs, exhibition receptions, Board meetings, and other functions as scheduled. This requires coordination with co-workers and includes setup of AV equipment, projectors, tables, chairs, etc., as needed, as well as take-down and clean up after the events, including trash removal and vacuuming.
- Ability to address day-to-day and long term responsibilities independently, convey professional, positive manner at all times.
- Resolve issues and concerns showing flexibility and cooperativeness. Supportive of colleagues in all areas of museum operations.
- Knowledge of OSHA and other environmental regulations.
- Other duties as assigned.
Qualifications:
- Three to five years’ experience in plant management, experience with demonstrable skills in outside contractor supervision and facilities management.
- Background in mechanical engineering.
- Knowledge in addressing and resolving issues and situations which are potentially hazardous or which may cause loss to the Museum.
- Communicate effectively both verbally and in writing.
- Welcome and embrace differences among employees and visitors.
- Perform effectively as a member of a team in carrying out the Museum’s stated Mission and Values.
Related Skills:
Strong organizational and interpersonal skills; problem solving ability, attention to detail, ability to recognize and address day-to-day and long-term responsibilities without constant supervision; goal oriented; be supportive of colleagues in all areas of museum operations.
The physical requirements and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job or may be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential functions to the extent the CRMA may do so without undue hardship. The term “qualified individual with a disability” means an individual who with or without reasonable accommodation can perform the essential functions of the position.
While performing the duties of this job, the employee is frequently required to follow and give oral and written instructions in English; stand, walk, and/or sit for extended periods of time with limited breaks; use hands to finger, handle or feel, reach with hands and arm, and reach above shoulder height. The employee is regularly required to climb or balance, squat, kneel, and crouch. The employee is occasionally required to detect smells and lift, drag and/or move up to 50 pounds unassisted. The employee is required to visually or otherwise identify, observe and assess. Special vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Employee is required to move about their work area, between areas in the buildings and the grounds, ascend and descend stairs. The noise level in the work environment is usually moderate and generally does not require the use of hearing protection equipment.
The preceding job description indicates the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time nor does it proscribe or restrict the tasks that may be assigned. This job description is subject to change at any time.
Hourly wage commensurate with experience. Benefits include health and dental benefits, term life insurance, short term and long-term disability, one week paid sick time, as well as two weeks accrued paid vacation. There is also the opportunity to participate in the Museum’s retirement plan.
The Cedar Rapids Museum of Art is an equal opportunity employer.
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